Minutes from Dominion Conference

ASSOCIATION OF KINDRED CLUBS OF N.Z.

MINUTES OF THE 43rd BIENNIAL CONFERENCE 

HELD AS A TELEPHONE CONFERENCE 

20TH JUNE 2020

This Conference was held as a teleconference because New Zealand could have been in lock down due to the presence of a corona virus.

WELCOME FROM BLENHEIM O. C.  By President Barry Bridges and especially to the N. W. S. I. Group. He also expressed regret for the local Mayor not being available to welcome members. President Barry opened the Conference. 

 

NOTICE OF MEETINGRead by Dominion Secretary P.D.P. Lynton Hotter.

 

DOMINION PRESIDENTIAL WELCOME  ByDominionPresident Ken Ham.

 

APPOINTMENT OF MINUTE SECRETARYP.D.P. Jack Paine.

 

MOVED    P.D.P. Lynton Hotter.      SECONDED D.P. Ken Ham.

All in favour.

 

APOLOGIES

 

EXECUTIVE

Nil

GROUPS

Nil

CLUBS           

Stratford Savage Club Sustained 

 

MOVED Wayne Climo SECONDED       Bill Oram

 

PAST DOMINION COUNCILLORS

Nil

 

OBITUARIES  (Past and present Dominion Councillors Only)

Nil D.P. Ken Ham offered sympathies to Clubs who had lost members or spouses due to deaths. 

P.D.P. Dick Dodds suggested sympathies could be passed to P.D.P. Jim Lawrence on the passing of his wife Lynette. P.D.P. Ken Ham expressed the sympathies of the Association and Clubs to P.D.P. Jim 

 

ROLL CALL              The roll call was called by Dominion Secretary P.D.P. Lynton Hotter.

 

PRESIDENT     D.P.Ken Ham    

SECRETARYP.D.P Lynton Hotter

PAST DOMINION PRESIDENT P.D.P.Robbie Elms

DOMINION Snr VICE PRESIDENTBill Oram

DOMINION Jnr VICE PRESIDENTWayne Climo

COUNCILLORSKeith Bill

Philipa Hardman

Allan Harris

 

Mervyn Gibbs

 

 

 

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GROUP PRESIDENTS (Current)

 

WESTERN GROUPColleen Clark

CENTRALAllan Harris

NORTH WEST SOUTH ISLANDGraham Gordon

SOUTHERN GROUPIan Buckingham

 

CLUBS and delegates

ASHBURTON SAVAGE CLUBBrian Taylor

CHRISTCHURCH SAVAGE CLUBGary Watts

ELTHAM SAVAGE CLUBColleen Clark

HAWERA SAVAGE CLUBPat Whyte

HOKITIKA SAVAGE CLUBWayne ClimoHOROWHENUA SAVAGE CLUBJim Lawrence

MANAWATU SAVAGE CLUB  Don Fulton

MASTERTON SAVAGE CLUB-

NELSON SAVAGE CLUB Ken HolmesOAMARU SAVAGE CLUBBob Winter  

STRATFORD SAVAGE CLUBApology

SOUTH CANTERBURY SAVAGE CLUBJanetteClark

TARADALE SAVAGE CLUBMarjorie McKay 

WAIMATE SAVAGE CLUBBrian Wilson

WAITARA SAVAGE CLUBLynton Hotter

BLENHEIM ORPHANS CLUBBarry Bridges

DUNEDIN ORPHANS CLUBNoel Aitken

GISBORNE ORPHANS CLUBMichael Scandlyn

HASTINGS ORPHANS CLUBRobbie Elms

INVERCARGILL ORPHANS CLUBMort Crooks

MACANDREW BAY ORPHANS & ENTERTAINERS CLUBJack Paine

 

READING AND CONFIRMATION OF MINUTES

 

The Minutes of the 42nd Biennial conference were taken as read and confirmed.

 

MOVEDBill Oram      SECONDED Gary Watts

All in favour

 

MATTERS ARISING FROM MINUTES :

Nil

 

PRESIDENT’S REPORTPresented by Dominion President Ken Ham. This has been circulated and accepted as read.

 

ADOPTION OF THE REPORT  

 

MOVEDD.P. Ken Ham  SECONDEDPhilipa Hardman

 

All in favour. P.D.P. Jack Paine thanked President Ken for the professional presentation of his report.

 

SECRETARY’S/TREASURES REPORTPresentedby Dominion Secretary P.D.P. Lynton Hotter. This has been circulated and was accepted as read. 

 

ADOPTION OF THE REPORT 

 

MOVEDP.D.P. Lynton Hotter  SECONDED Pat Whyte

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PRESENTATION OF BALANCE SHEET (For year ended 31st December 2019) The balance sheet had been circulated and so was taken as read.

ADOPTION OF BALANCE SHEET

 

MOVED P.D.P. Lynton HotterSECONDED  D.P. Ken Ham

All in favour

 

ARISING FROM BALANCE SHEET

 

.P.D.P.Robbie Elms asked P.D.P. Lynton if the Associations books had been reviewed and P.D.P. Lynton replied that Michele Plimmer had reviewed the books. 

D.P. Ken thanked Lynton and Lynne Hotter for their input into the Secretary’s and Treasurer’s positions.

Gary Watts also thanked P.D.P. Lynton for the presentation of the reports and work done.

 

PRESENTATION OF GROUP REPORTS  As these reports have been circulated they were taken as 

            read. D.P. Ken thanked the Group Presidents for the work put in during his term of office.

     .

CentralAllan Harris

N.W.S.I.John Monson

Southern Ian Buckingham

WesternLen Hotter (Report sent in and Len apologised for not being available for the meeting.)

 

ADOPTION OF REPORTS

 

MOVED D.P. Ken Ham SECONDEDP.D.P. Jack Paine

All in favour. 

 

ELECTION OF OFFICERS

Recommendation by Dominion President Ken Ham - Owing to there being only one North Island nomination for the Dominion Council and four South Island nominations he believes that the overall total of five should be accepted and the four Group Presidents be also on the Council. 

 

APPOINTMENT OF SCRUTINEERSP.D.P Leon Broadbridge and P.D.P. Robbie Elms. This appointment was made retrospectively as the remit was a postal/e-mail vote.

 

MOVEDD.P. Ken HamSECONDEDGary Watts

 

DOMINION PRESIDENT

One Nomination received

W.R. (BILL) ORAM – ELTHAM S. C.

 

Nominated by Gavin Clark – Eltham S. C.

Seconded Mrs Patsy Lawson – Eltham S. C.

 

DOMINION SECRETARY/TREASURER

One Nomination received

L.(LYNTON) HOTTER - WAITARA  S.C.

Nominated by David Roguski  – Waitara S. C.

Seconded Jim Hook  – Waitara S. C.

 

 

 

 

 

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DOMINION SENIOR VICE PRESIDENT

One nomination received. 

W.W. (WAYNE) CLIMO – HOKITIKA S. C.

Nominated by Howard Hughes – Hokitika S. C.

Seconded Keith Bill - Hokitika S. C.

 

DOMINION JUNIOR VICE PRESIDENT

One nomination received.

ALLAN HARRIS – HASTINGS O. C.

Nominated by P.D.P. Robbie Elms – Hastings O. C.

Seconded by Noel Thomson - Hastings O. C.

 

COUNCIL MEMBERS

Five Required – Two from North Island, Three from South Island. 

 

NORTH ISLAND NOMINATIONSTwo Required

One nomination received

M. B. (MICHAEL SCANDLYN) – GISBORNE O. C.

Nominated by Dan Higgins – Gisborne O. C.

Seconded Paddy Higgins – Gisborne O. C.

 

SOUTH ISLAND NOMINATIONSThree Required

 

K. (KEITH) BILL  - HOKITIKA S.C.

Nominated by Howard Hughes – Hokitika S. C. 

Seconded by Wayne Climo – Hokitika S. C.

 

Mrs. L. P. (PHILIPA) HARDMAN - NELSON S.C.

Nominated by Robyn Walsh – Nelson S. C.

Seconded by Monica Greenfield – Nelson S. C.

 

 G. (GARY) WATTS – CHRISTCHURCH S. C.

Nominated by Lilian Van Elk – Christchurch S. C.

Seconded by  Connie Van Elk – Christchurch S. C.

 

B. (BRIAN)  WILSON – WAIMATE  S. C.

Nominated by John Fenwick – Waimate S. C.

 

Seconded by Mrs. Pam Buckingham – Waimate S. C.

 

NOMINATIONS ACCEPTED

 

MOVEDD.P. Ken HamSECONDEDWayne Climo

All in favour.

 

D.P. Ken thanked the Group Presidents and congratulated Vice President Bill Oram for standing for President and trusts that he will enjoy the position. Colleen Clark advised 

D.P. Ken Ham she had shaken Bill’s hand on behalf of President Ken. D.P.Ken advised he would get the President’s cloak to V.P. Bill as soon as possible. 

 

 

 

 

 

 

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PRESIDENT & SECRETARY’S TRAVELLING ALLOWANCE

 

D.P. Ken Ham explained why these annual allowances of $2000-00 for the Dominion President and $1500-00 for the Secretary are necessary. P.D.P. Jack Paine advised that these amounts do not cover all the costs for these appointments. 

The motion for approval of the current allowances to stand was made.

 

MOVED  P.D.P. Jack PaineSECONDED  Allan Harris

All in favour.

 

AFFILIATION FEES 

 

Currently the affiliation fee is $5-00 for each member. Dominion Secretary/Treasurer 

P.D.P Lynton Hotter recommends the amount of $5-00 per member, be accepted. D.P. Ken Ham explained that the financial position of the Association was healthy but the loss of the normal donation by the Conference host Club would be missed this year.

Discussion - Nil

 

MOVED  P.D.P Lynton HotterSECONDED  V.D.P. Bill Oram  

All in favour

 

DON  LUCAS TROPHY

 

The winner of the Don Lucas Trophy, for the highest percentage increase in  membership over  the past two years, was the Ashburton Friendship and Entertainment Club.

 

APPOINTMENT OF SCRUTINEERSP.D.P Leon Broadbridge and P.D.P. Robbie Elms. (as above)

 

MOVEDD.P. Ken HamSECONDEDGary Watts

 

REMITS

 

 

REMIT 1Presented by Past Dominion Presidents Dick Dodds & Jack Paine. The remit has been circulated.

 

MOTION 1 To delete the words (Savage and Orphans) from the Association of Kindred Clubs of New Zealand Inc. title. This motion was posted to all Clubs requesting a YES or NO vote.

The remit was passed with no advice on the numbers for and against.

 

MOTION 2Is now a suggestion only and that the “Kindred Clubs” name would be to give us uniformity

of our Clubs across the Country and a connection to our past. (No vote required.)

 

MOTION 3If Motion 1 is passed the Executive would need to look at changes to rules 1, 2, 5, 9, and 21. 

(No vote required.)

 

MOTION 4    Is now deleted as with the changes above it is unnecessary and can be addressed in the future.

(No vote required)

 

VOTING PAPERS TO BE DESTROYED

 

MOVEDP.D.P. Jack Paine  SECONDED  D.P. Ken Ham

All in favour

 

 

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VENUE FOR 2022 CONFERENCE (North Island venue required)

The Hastings Orphans’ Club has offered to hold the 2022 Conference.

 

 MOVED  D.P. Ken HamSECONDED    Pat Whyte

All in favour 

 

GENERAL BUSINESS
                    
                       GROUP DISBANDMENTS. 

D.P. Ken advised that the suggestion of the disbandment of the Groups was raised at a 

previous Conference and left for the Clubs or Groups to discuss.

D.P. Ken Ham supported the Groups continuing as they promote fellowship and added strength to the Association. He also invited members to join the Dominion Executive Committee.

Pat Whyte from the Hawera S.C. supported the continuation of the Groups.

Don Fulton from the Manawatu S. C. advised their Club had withdrawn from the Central Group because of lack of interest and they will concentrate recruiting younger members.

P.D.P. Dick Dodds suggested that the Group Presidents replace the Dominion Councillors.   

D.P. Ken Ham opposed this suggestion.

Ken Holmes from the Nelson S.C. stated that their Club finds it difficult to get members to

be involved in Group meetings.           

V.P. Bill Oram advised that the Western Group Clubs unite together for concerts and Group

.meetings as they are all close to each other. 

D.P. Ken Ham advised that his Blenheim Orphans’ Club always enjoyed travelling to Group 

meetings and raids.

            Pat Whyte from the Hawera S.C. advised that the Western Clubs need to change to succeed in .                       the future.

The motion was put that the Groups continue as at present.

 

 

MOVED  D.P. Ken HamSECONDEDAllan Harris 

 

CLOSING OF CONFERENCE By Dominion President Ken Ham. 

                        D.P. Ken Ham congratulated the Clubs for their participation and for those continuing on for       

            the rest of the year. D.P. Ken Ham thanked those who hosted Karenne and himself during his

Club visits. He advised all about the accident which occurred while he and Karenne were 

travelling down the North Island to visit P.D.P.Jim Lawrence.      

Gary Watts thanked D.P. Ken and wife Karenne for the work put in during D.P. Ken’s term.

V.D.P. Bill Oram thanked all Clubs for the support he received and the opportunity to serve                                    

as Dominion President. He also thanked D.P.Ken and Karenne for the work put in over the 

                        past two years.

D.P. Ken replied and also thanked Karenne. He also passed on his thanks to the Blenheim  . 

Orphans’ Club for the support he received during his term of office. He advised of his regret

of not having a live conference and thanked his Club for the work put in for preparation.

P.D.P. Lynton Hotter thanked D.P. Ken for organising this teleconference.

 

MEETING CLOSED AT: 3:10pm.

 

NEXT MEETING To be decided by incoming Committee.

 

ASSOCIATION OF KINDRED CLUBS OF NEW ZEALAND 

SAVAGE AND ORPHANS Inc

 

PresidentDominion Secretary                                                        ( Lynton) Hotter

WR  (Bill) OramLA                                                                              91 Princess Street

 Sorrento Court                                                                                   Waitara 4320

Wanganui 4500                                                              Telephone:  06 754 7572

Telephone: 06 343 1572                                               Email: lyntonhotter@gmail.com

Mobile: 027 237 1967

Email: oramslwr@gmail.com

NEWSLETTER – JULY – 2020

Greetings one and all

Information from our Dominion Annual General Meeting, held as a Telephone Conference 

on Saturday 20th of June 2020.

 

This was the first time we have had to hold such a meeting as this and was the result of the Covid 19 Pandemic. I believe it was very successful with just a few minor hiccups.

 

Thanks to every club who participated and also huge thanks to Ken Ham who organised it.

 

The Minutes of this meeting will be sent to each club as soon as they are finalised by our Conference Secretary – Past Dominion President – Jack Paine.

 

The new Dominion President is Bill Oram of the Eltham Savage Club.   Congratulations Bill.

Our Executive Members are: Snr Vice Wayne Climo Hokitika,       Jnr Vice Allan Harris Hastings, 

                                          Keith Bill Hokitika,                             Philipa Hardman Nelson,     

                                                                     Brian Wilson                                        Michael Scandlyn Gisborne,     

                                                                                          Gary Watts Christchurch

 – plus the four Group Presidents who are:    Central Group North Island       Allan Harris, Hastings.

                                                                                Western Group North Island     Colleen Clark, Eltham.  

                                                                                North West South Island            Graham Gordon, Hokitika 

                                                                                Southern Group South Island   Ian Buckingham, Waimate. 

 

Affiliation Fees will remain at $5 per member.

 

As the A.N.Z. Bank will not be accepting cheques for much longer, these fees will have to be paid by Internet Banking.  (so be warned)

 

The Don Lucas Trophy winner was Ashburton Friendship & Entertainment Club. Well done.

 

The Notice of Motion (that was voted by a ‘yes’ or ‘no’) to delete the words “Savage & Orphan” from our Rules was 9 votes for ‘Yes’ and 7 votes for ‘No’ and was carried by the majority.

 

ALL clubs within our organisation can now remove the words “Savage” or “Orphan” from their clubs name

if they so desire – otherwise you can leave your club title as it is now.

 

The Hastings Orphans Club will host the 44th Biennial Conference in 2022. 

 

Regards      Lynton            Dominion Secretary