2022 Conference Minutes

ASSOCIATION OF KINDRED CLUBS OF N.Z.

MINUTES OF THE 44th BIENNIAL CONFERENCE 

HELD AS A TELEPHONE CONFERENCE 

4TH JUNE 2022

This Conference was held as a telephone conference because New Zealand could have been in lock down due to a presence of a corona virus in the population.

P.D.P. Ken Ham facilitated the telephone conference.

NOTICE OF MEETINGRead by Dominion Secretary P.D.P. Lynton Hotter.

DOMINION PRESIDENTIAL WELCOME  ByDominionPresident Bill Oram.

APPOINTMENT OF MINUTE SECRETARYP.D.P. Jack Paine.

MOVED    K. Ham      SECONDED  L. Hotter

All in favour.   Aye.Against  Nil

APOLOGIES

EXECUTIVE   Nil

GROUPS    Nil

____

CLUBS      V. Parata. Macandrew Bay O.E.C.

MOVED  W. Oram   SECONDED  C. Clark

OBITUARIES  (Past or present Dominion Councillors Only) P.D.P.   R. T. (Dick) Dodds)

    P.P. A. (Alister) Grant Oamaru S. C.                            

ROLL CALL              The roll call was called by Dominion Secretary P.D.P. Lynton Hotter.

PRESIDENT     D.P.Bill Oram    

SECRETARYP.D.P Lynton Hotter

PAST DOMINION PRESIDENT P.D.P.Ken Ham

DOMINION Snr VICE PRESIDENTWayne Climo

DOMINION Jnr VICE PRESIDENTAllan Harris

COUNCILLORSKeith Bill

Philipa Hardman

Michael Scandlyn

Robbie Elms

GROUP PRESIDENTS

WESTERN GROUPColleen Clark

NORTH WEST SOUTH ISLANDGraham Gordon  (Absent from conference call)

SOUTHERN GROUPIan Buckingham (Ian was a late attendee as was unable to

    connect on to the telephone conference)

CLUBS and delegates

ASHBURTON SAVAGE CLUBN.A.

ELTHAM SAVAGE CLUBColleen ClarkYes

HOKITIKA SAVAGE CLUBMurray BainYes

OAMARU VARIETY ENTERTAINERS Bob WinterYes

PARKER RHYTHM & RHYMEJim LawrenceN.A.

SOUTH CANTERBURY SAVAGE CLUBJeannette ClarkeYes

STRATFORD SAVAGE CLUBLen HotterYes

TARADALE SAVAGE CLUBRon SteadYes

VARIETY ENTERTAINMENT CLUB OF NELSONPhillipa HardmanYes WAIMATE SAVAGE ENTERTAINMENTCLUBIan BuckinghamYes

WAITARA SAVAGE & ENTERTAINMENT CLUBLynton HotterYes

BLENHEIM ORPHANS CLUBBarry BridgesYes

GISBORNE ORPHANS CLUBMichael ScandlynYes

HASTINGS ORPHANS CLUBAllan HarrisYes

INVERCARGILL ORPHANS CLUBMort CrooksYes

MACANDREW BAY ORPHANS & ENTERTAINERS CLUBJack PaineYes

READING AND CONFIRMATION OF MINUTES

The Minutes of the 43^nd Biennial conference held by a weblink telephone call  on 20^th June 2020 and circulated to all Executive, Groups, Club Presidents and Secretaries were taken as read and confirmed.

MOVED    Ken Ham      SECONDED   Wayne Climo

All in favour   AyeAgainst   Nil

MATTERS ARISING FROM MINUTES :   Nil

PRESIDENT’S REPORTPresented by Dominion President Bill Oram and taken as read. 

ADOPTION OF THE REPORT  

MOVED  Bill Oram     SECONDED   Allan Harris

.All in favour.AyeAgainst    Nil

SECRETARY’S REPORTPresentedby Dominion Secretary P.D.P. Lynton Hotter and taken as read. 

MOVEDP.D.P. Lynton HotterSECONDED    P.D.P. Jack Paine 

No discussion

PRESENTATION OF BALANCE SHEET (For year ended 31^st December 2021) The balance sheet had been circulated and was taken as read.

ADOPTION OF BALANCE SHEET

MOVED P.D.P. Lynton HotterSECONDED  D.P.Bill Oram

All in favour   AyeAgainst   Nil

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ARISING FROM BALANCE SHEET

J. Paine noted the omission of the travelling allowances for the Dominion President and the Dominion Secretary and advised that these should be paid to both and added to the next terms balance sheet. P.D.P Ken Ham advised that due to no Conferences being held there was no income to 

the Association. There was no further discussion. 

PRESENTATION OF BALANCE SHEET (For year ended 31^st December 2021) The balance sheet had  

been circulated and was taken as read.       .   

ADOPTION OF BALANCE SHEET

MOVED P.D.P. Lynton HotterSECONDED  D.P.Bill Oram

All in favour   AyeAgainst    Nil

ARISING FROM BALANCE SHEET

J. Paine noted the omission of the travelling allowances for the Dominion President and the Dominion Secretary and advised that these should be paid to both and added to the next terms balance sheet. P.D.P Ken Ham advised that due to no Conferences being held there was no income to 

The Association. There was no further discussion. 

PRESENTATION OF GROUP REPORTS  As these reports have been circulated they were taken as 

            read.

     .

N.W.S.I.Not received

Southern Ian Buckingham

WesternColleen Clark

ADOPTION OF REPORTS

MOVED   Robbie ElmsSECONDED  Phillipa Hardman

All in favour.  AyeAgainst    Nil

ELECTION OF OFFICERS

The election of officers was accepted as underwritten except for the South Island election. As there were four nominations and only three were required Gary Watts was not re-elected.

DOMINION PRESIDENT

One Nomination received

W. (WAYNE) CLIMO - HOKITIKA S. C.

Nominated by Keith Bill – Hokitika S. C.

Seconded Howard Hughes – Hokitika S. C.

DOMINION SECRETARY/TREASURER

One Nomination received

P.D.P  J. R. (JACK) PAINE – MACANDREW BAY ORPHANS & ENTERTAINERS CLUB

Nominated by P.D.P Ken Ham  – Blenheim O. C.

Seconded P.D.P. Peter Scammell – Blenheim O. C.

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DOMINION SENIOR VICE PRESIDENT

One nomination received 

A.(ALLAN) HARRIS – HASTINGS O. C.

Nominated by P.D.P. Robbie Elms – Hastings  O. C.

Seconded Mervyn Gibbs - Hastings O. C.

DOMINION JUNIOR VICE PRESIDENT

One nomination received.

K. (KEITH) BILL – HOKITIKA S. C..

Nominated by Wayne Climo – Hokitika S. C.

Seconded by Howard Hughes – Hokitika S. C.

PAST DOMINION PRESIDENT

P.D.P. Bill Oram

COUNCIL MEMBERS

Five Required – Two from North Island, Three from South Island. 

NORTH ISLAND NOMINATIONSTwo Required

Two nominations received

M. B. (MICHAEL SCANDLYN) – GISBORNE O. C.

Nominated by Dan Higgins – Gisborne O. C.

Seconded Paddy Higgins – Gisborne O. C.

P.D.P.  R. (ROBBIE). ELMS – HASTINGS O. C.

Nominated by Leon Broadbridge – Blenheim O. C.

Seconded by Peter Scammell – Blenheim O. C.

SOUTH ISLAND NOMINATIONSThree Required

P.D.P.  L. (LEON) BROADBRIDGE – BLENHEIM O. C.

Nominated by Ken Ham – Blenheim O. C. 

Seconded by John Henry – Blenheim O. C.

Mrs. L. P. (PHILLIPA) HARDMAN - NELSON S.C.

Nominated by Ken Holmes – Nelson S. C.

Seconded by Robyn Walsh – Nelson S. C.

 G. (GARY) WATTS – ASHBURTON S. C.

Nominated by Craig McKeich– Ashburton S. C.Not elected

Seconded by  Robin Tuenui – Ashburton S. C.

I (IAN)  BUCKINGHAM – WAIMATE S. C.

Nominated by Jack Paine – Macandrew Bay Orphans & Entertainers Club

Seconded by Eileen Paine – Macandrew Bay Orphans & Entertainers Club 

P.D.P. Lynton Hotter thanked Gary Watts for putting his name forward.

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GROUP PRESIDENTS AS ELECTED AT GROUP MEETINGS

WesternColleen Clark  (Eltham S.C.)

North West South IslandBarry Bridges  (Blenheim S.C.)

Southern Ian Buckingham (Waimate S.E.C.)

P.D.P. Ken Ham suggested a round of applause for all those accepting executive positions. Attendees responded.

AFFILLIATION FEES

Currently the membership fee is $5-00 each for all members. Secretary Lynton Hotter explained that a drop in the income was to be expected as two of the largest Clubs had resigned from the Association. P.D.P Ken Ham reiterated what Lynton had said and added that care would have to be taken in the future. The new committee will have to discuss this loss of Clubs, membership, and income. 

P.D.P Ken Ham recommends the current amount of $5-00 per Member be accepted.

MOVEDP.D.P.  Lynton HotterSECONDED     P.D.P. Ken Ham    

DiscussionNil All in favour   AyeAgainst   Nil

DON  LUCAS TROPHY

The winner of the Don Lucas Trophy is for the Club with the highest percentage in membership over the past two years. As Clubs had not been meeting due to covid there was little opportunity for Clubs to increase membership so the presentation was held over until the next Conference. 

Dave Roguski from the Waitara Savage & Entertainment Club has designed and manufactured a case for the trophy so that it can be displayed and also kept safe on its travels. It will be shown at the Blenheim meeting 2ndOctober. A letter of thanks is to be sent to Dave.

REMITSNil

PRESIDENT & SECRETARY’S TRAVELLING ALLOWANCE

P.D.P. Ken Ham explained why these annual allowances of $2000-00 for the Dominion President and $1500-00 for the Secretary are necessary. The motion for approval of the current allowances to stand was made.

MOVED  P.D.P. Jack PaineSECONDED  P.D.P. Ken Ham

All in favour.  AyeAgainst   Nil

VENUE FOR 2024 CONFERENCE 

P.D.P. Ken Ham suggested the Hastings Orphans Club take on the 2024 Conference as this would be when Alan Harris is inducted to Dominion President. This was agreed to by the Hastings delegate.

 MOVED  Robbie ElmsSECONDED  Allan Harris

All in favour AyeAgainst   Nil

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GENERAL BUSINESS                   
 

P.D.P. Lynton Hotter spoke about the resignation of the Manawatu and the Dunedin Clubs from the Association. He read a letter from the now Onstage Manawatu Inc advising that the Club was concentrating totally on music now.

The Dunedin Club has not replied to two letters from the Association asking the reasons for resigning.

Name Changes. All attending Clubs advised that there was no noticeable increase in membership from the Club changing their name when they have done so. 

Cheque Signatories. P.D.P Lynton Hotter advised that as there is a new Secretary/Treasurer i.e. Jack Paine, new signatories to the bank account are required. P.D.P.Ken Ham suggested, as well as Jack, Wayne Climo and Alan Harris be considered. Any two of these to be able to approve payments etc.

MOVED  P.D.P. Ken Ham SECONDED P.D.P.Robbie Elms

All in favour AyeAgainst     Nil.

THANKS 

P.D.P. Ken Ham thanked P.D.P. Bill Oram for his Presidency. 

P.D.P. Jack Paine thanked P.D.P. Lynton Hotter and his typist Lyn for the sterling work done

over the past six years to which P.D.P Ken Ham agreed.

MOVEDP.D.P.Jack PaineSECONDEDP.D.P. Ken Ham.

All in favour    AyeAgainst   Nil

WEBSITE  

P.D.P. Lynton Hotter spoke about whether the Association should continue with a website. 

There is an annual cost to the Association of $233-97. P.D.P. Jim Lawrence wishes to step 

 down from running the website. P.D.P. Ken Ham asked if any other Club wishes to take it

   on. Nil response. P.D.P. Ken then asked how many Clubs used the website and very few did 

even though there had been over 200,000 persons contacting it. It was moved that the 

Association cancel the website.

MOVED     P.D.P. Lynton HotterSECONDED     D.P. Wayne Climo

All in favour   AyeAgainst   Nil

NEXT MEETING  P.D.P Ken Ham suggested the next Executive meeting and changeover be held

at 9.00 am on Sunday 2^nd of October 2022 after the Blenheim 50^th celebrations.

D.P. Wayne Climo thanked all who attended the telephone conference/meeting and looked 

forward to the future.

P.D.P. Ken Ham also thanked all in attendance and looked forward to the Hastings 

Conference. 

CLOSING OF CONFERENCEP.D.P. Bill Oram closed the conference at 2.05 pm.

ASSOCIATION OF KINDRED CLUBS of N.Z. Inc

Dear Member,

I am pleased to have the opportunity to forward to you my very first newsletter along with the list of the newly elected Executive of the Association of Kindred Clubs of N.Z. Inc., and a copy of the minutes of the teleconference meeting held on the 4^th June. 

Now I am just new at this and using a comparatively new computer I may not be up to full speed so please bear with me. I will catch up. 

Firstly I wish to thank Past President Lynton Hotter and his wife Lyn, as the Secretary and Treasurer, for the sterling job they did serving the Association and members for the past six years. As the new executive we also thank the past executive for serving the Association well.

For those who may not know me let me introduce myself. I am Jack Paine and my wife is Eileen. I joined the Dunedin Orphans’ Club in 1971and held most positions in that Club as well as positions on the Association executive serving as Dominion President 2008 – 2010. In later years I joined the Macandrew Bay Orphans’ & Entertainers Club and at present I am the Treasurer there. I have two daughters, both married, one in Auckland and one just moved back to Dunedin.

I welcome the opportunity to work with Dominion President Wayne and look forward to having Wayne adding input into these newsletters. Of course we all would like to hear about the activities of the Clubs and so could you please have a delegate forward by e-mail or per carrier pigeon as to what your Club has been up to and any Club information you think the members would like to know. 

The executive committee is going to meet in Blenheim in October so if there is any item you or your Club think should be discussed please advise me so I can put it on the agenda.

Well, I think this is enough from me so I pass over to Dominion President Wayne Climo.

Hello to all fellow clubs and members, I hope all is well with everyone in these funny old times we are living in currently. Covid has definitely ruled what we do and how we do it over the past couple of years, and hopefully the worst is behind us now allowing us all to build things back to normal, whatever shape that might be.    

I should introduce myself to you all more formally, seeing that we never had the pleasure of having our formal get together at a biennial national conference. I am Wayne Climo your newly elected Dominion President, my wife is Gaylene and we have two adult children and three grandchildren. We have a daughter who lives and works in Christchurch with a daughter of her own, and we have a son who has a daughter and a son of his own, who lives and works in Queensland, Australia. 

I’m a true West Coaster and have lived all my life on the Coast, and been a member of the Hokitika Savage Club for 28 years. During my time with the Hokitika Savage Club I’ve enjoyed mixing and meeting some amazing and very talented people. Most of these encounters have been at conferences or when raids have taken place, a tradition that I hope we will all continue to take part in, and enjoy. Earlier this year we held our North West South Island (NWSI) Group conference in Hokitika hosting both the Variety Entertainment Club of Nelson and the Blenheim Orphans’ Club. The evening of the conference we held a joint concert with each club contributing items. Some of the items performed were scored by guest judges for a music and a sketch trophy. This music and sketch competition is quite a tradition and has been happening for a number of years within the clubs of the NWSI group. We all really look forward to performing and competing for those trophies.

I see it as a privilege to lead our association and wish to thank those who have supported me so far in this journey. I am definitely looking forward to working with the executive team to keep our organisation alive and functioning  

Hopefully as we return to our new normal life, I’ll be able to get round and meet up with you all without restrictions, at some point during my time as your President. 

 I wish you all well, keep doing what we do and enjoy it, and keep yourself safe. 

 Remember laughter and fun are some of the best medicines so enjoy! 

Dominion President

Wayne